how to do bookkeeping

Learn how to record purchase invoices, run accounts payable ledger, file supplier invoices and manage your cash flow. When running a small business, it is easy to forget to complete bookkeeping basics while you are concerned about getting the sales and delivering the goods or services on time. Start recording everything from day one, keep up to date and make sure you know the dates your accounts, tax, VAT, PAYE, etc are due. As soon as you set up your business, start recording all your costs and sales you make. These can still be deducted from your profits, which will reduce your tax liability.

How to set up Sales Invoices, the basics to include on a customer invoice, how to file your sales invoices and free Excel invoice templates / free Word invoice templates. If there is a query with a sales invoice, a credit note may need issuing. If a correction needs completing, a journal entry will be required.

Staying VAT compliant

One of the purposes of bookkeeping is to reconcile transactions with your bank accounts. Thanks to technology, reconciliation can happen for nearly any period of time you choose. This is because bank statements and bank transactions are recorded online. This is a golden rule, regardless of whether you run your business as a sole trader or limited company.

Closing the month involves grouping all accounts of the same type and understanding the totals. Doing it manually can be tedious and time-consuming, especially if your business has a lot of accounts. You’re checking for accuracy when reconciling your bank transactions with your ledger. It also gives small businesses a better picture of cash flow and the cash balance.

We provide accounting and bookkeeping for small business at a reasonable price which starts at

They draw from AAT’s world-leading qualifications and will quickly build your knowledge on key topics including bookkeeping, budgeting and cash flow. Bookkeeping involves recording and classifying all the financial transactions in your business. It’s keeping track of what your business spends and what your business receives. Many businesses issue invoices, and those invoices need to be tracked. They can be easy to forget and a nightmare when it’s bank reconciliation time. Whatever way suits you best, reserve some time on a regular basis to do some basic bookkeeping.

Even if you don’t do your bookkeeping yourself, you will still need to do a minimum of filing. Invoicing your customers or clients and gathering all proof of your expenses is part of your job. When choosing a software package, read carefully about any limitations and extra costs that are not covered by the subscription fee. Think about package upgrades, number of users covered by your licence, and how many transactions your licence pays for.

Budget for tax

If you’re self-employed in the UK, you need to file a Self Assessment tax return every year. This is used to declare your earnings from employment and other income to HMRC, and calculate how much tax you’ll need to pay. In order to do this effectively, construction bookkeeping your bookkeeping must be properly organised. A sure fire way to keep your accountant happy is to keep a separate record of your personal and business transactions and ideally have a digital record of all your business receipts and invoices.